Attorney Recruiting Assistant – Chicago

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire an Attorney Recruiting Assistant reporting to the Attorney Recruiting Manager in Chicago. This position will reside in the Chicago office and will provide administrative support to the attorney recruiting function in Chicago. The Attorney Recruiting Assistant will assist with the organization and planning of the summer associate program, law school outreach, on-campus recruiting, 1L and 2L recruiting, lateral associate recruiting and orientation, and will support the Attorney Recruiting Manager in all aspects of daily tasks.

A hybrid in-office/remote working schedule is available for this position.

Lateral Recruiting

• Maintain applicant-tracking system for lateral candidates.
• Review candidate materials, schedule lateral interviews, and collect interviewer evaluations.
• Greet and exit candidates during in-person interviews.
• Coordinate lateral new hire onboarding and orientation.

Law School Recruiting

Summer Associate Program

• Assist the Attorney Recruiting Manager with coordination of the summer associate program.
• Coordinate logistics and attend all summer associate social events alongside the Attorney Recruiting Manager, track RSVP attendance, confirm event venues, and day of event coordination.
• Assist with the summer associate assignment process, which includes (but not limited to) collecting and assembling evaluation packets for the Hiring Partner, drafting and sending evaluation reminder emails, and synthesizing assignment feedback.
• Respond to general questions from summer associates and attorneys.

1L, 2L, & On-Campus Recruiting

• Assist with the coordination of law school recruiting events.
• Schedule virtual screening and in-person callback interviews and assist the Attorney Recruiting Manager with super day logistics, including serving as on-site support and greeting & exiting candidates.
• Collect interview evaluation forms, send evaluation reminder emails as needed, and assemble candidate application packets for weekly Hiring Committee meetings.
• Assist with sending correspondence to applicants regarding their application status.
• Upload application materials to candidate’s application via the applicant-tracking system.
• Assist with updating and maintaining various law school recruiting tracking documents and event attendance reports.

Other Responsibilities

• Work with the Accounts Payable department to process all recruiting expenses through Chrome River.
• Collaborate with Office Services to ship swag to various law school and maintain swag closet and inventory.
• Book conference rooms and order catering.
• Data entry in ATS and internal databases.
• Be an active participant in attorney recruiting office events.

EDUCATION AND EXPERIENCE

• Bachelor’s degree from a four-year college or university; and a minimum of one year of experience, or equivalent combination of education and experience.
• Proficient technical skills, including MS World, Powerpoint, and Excel. ViRecruit and Symplicity experience is a plus.
• Consistently maintain a positive attitude and demeanor in all aspects of the position.
• Take initiative on tasks and embrace challenges as learning opportunities.
• Independent, self-starting, and self-motivated.
• Superior written/verbal communication skills, strong interpersonal skills, and the ability to work independently and collegially within a team environment are a must.
• Exceptional organization skills.
• Proven ability to meet stringent deadlines, adapt to changing priorities, and balance multiple tasks while operating in a fast-paced and dynamic environment.
• Outstanding judgment and a strong service orientation.
• Ability to manage confidential information with discretion.
• Must be willing and available to work overtime during the spring/summer and fall seasons, and occasionally work in-office on Mondays and Fridays throughout the year.